Running to be a ProductBC Board Member

Table of Contents

The Board Basics

Time Commitment

The current board operates with two board meetings per month (~1.5 hours each) and roughly ~3 hours of async board work expected per board member per month. Some board members may additionally take on volunteer roles which would increase both meetings and async workload.

General Qualification

as per bylaw 4.2.2

At an Annual General Meeting the elected board members must have a minimum of 3 years of equivalent experience working as a product manager, product owner, product marketer, or other relevant professional work experience to be qualified.

as per bylaw 4.2.3

Directors of the Society shall not serve more than 6 consecutive years. To elect a member who has previously been on the board for 6 consecutive years, they must have been off of the board for 1 full year.

as per bylaw 4.2.5

Members must be an active volunteer under volunteer contract, a mentor in our mentorship program, and/or a paid member, for a minimum of 1 month prior to being nominated for a board position and must be a paid member at the time of their election to the board. The existing board may approve a candidate to be nominated for the next board who does not have the minimum duration of engagement, so long as such candidate becomes a paid member prior to the time of their election to the board.

Term

as per bylaw 4.2.4

Board positions shall be either a 1-year or 2-year term and the term for each board nominee must be indicated prior to voting. If no term is indicated, then the default will be a 1-year term.

Compensation

as per bylaw 7.1

These Bylaws do not permit the Society to pay to a director remuneration for being a director, but the Society may, subject to the Act, pay remuneration to a director for services provided by the director to the Society in another capacity.

Responsibilities

Member of the Board

As a member of the board, you are expected to attend most of the twice monthly board meetings. We adjust the time and day of the week to accommodate board member’s various schedules. Board meetings are less than 90 minutes twice per month, with possible prep work to provide written updates and possible take-aways.

Responsibilities

  • Attend meetings and add value to conversations & collaborations
  • Set the strategic direction for ProductBC, both short & long term
  • Ensure legal & ethical standards are followed within ProductBC
  • Ensure the organization is appropriately managing assets & resources
  • Set fundraising strategy & support fundraising activities
  • Advocate for ProductBC and it’s mission within the community
  • Represent ProductBC at relevant events & meetings
  • Assess ProductBC’s performance & impact, identifying areas for improvement and contribute to that continuous development
  • Foster positive relationships with stakeholders, members, and the community

President of the Board

The President of the Board is essentially the “chair” of the committee that is the board. They provide overall leadership and direction to the organization.

Term

2 year term

Responsibilities

  • Schedule and run board meetings with meaningful agendas
  • Ensure the board is setting the strategic direction for ProductBC
  • Ensure the board is setting short & long term goals aligned to the strategy
  • During times of uncertainty/crisis, act as leader and align the team to a plan
  • Act as a spokesperson for the organization
  • Facilitate collaboration among board members

President Qualification

as per bylaw 4.2.1

The President and Vice-President of the Society shall have a minimum of 3 years of equivalent experience working as a product manager, product owner or product marketer to be qualified.

Vice-President of the Board

You support the President of the board in all their responsibilities, and act as a stand-in when they are unavailable.

Term

2 year term

Responsibilities

  • Schedule and run board meetings when the President is unavailable
  • Support ensuring the board is setting strategic direction for ProductBC
  • Support ensuring the board is setting short & long term goals aligned to the strategy
  • When the President is unavailable, if there is uncertainty, act as a leader and align the team to a plan
  • When the President is unavailable, act as a spokesperson for the organization
  • Facilitate collaboration among board members

Vice-President Qualification

as per bylaw 4.2.1

The President and Vice-President of the Society shall have a minimum of 3 years of equivalent experience working as a product manager, product owner or product marketer to be qualified.

Treasurer

As the treasurer, you are responsible for ensuring the money of Product BC is used meaningfully to execute on our mission. You are responsible for overseeing all things financial.

Term

2 year term

Responsibilities

The treasurer is responsible for doing, or making the necessary arrangements for, the following:

  • receiving and banking monies collected from the members or other sources
  • keeping accounting records in respect of ProductBC’s financial transactions
  • preparing ProductBC’s financial statements
  • making ProductBC’s filings respecting taxes
  • oversee ProductBC’s financial management
  • develop and monitor budget(s) in collaboration with the board and committee leaders

Secretary

As the secretary, you are responsible for ensuring the decisions of the board are available to both board members and members of the community as needed. You must ensure that decisions and relevant conversations are recorded in an accessible fashion and the paper trail exists! You must also file required documents with the government annually.

Term

2 year term

Responsibilities

The secretary is responsible for doing, or making the necessary arrangements for, the following:

  • issuing notices of general meetings and directors’ meetings
  • taking minutes of general meetings and directors’ meetings
  • keeping the records of ProductBC in accordance with the Society’s Act
  • conducting the correspondence of the Board
  • filing the annual report of the Society and making any other filings with the registrar under the Act

Committee & Volunteer Officer

This board member has a specific and keen focus on the committees within ProductBC and the volunteer team at ProductBC. The Officer does not need to execute all work under this domain themselves, but must support volunteer teams who work towards these goals and assess progress in this area.

Term

2 year term

Responsibilities

The committee & volunteer officer is responsible for doing, or making the necessary arrangements for, the following:

  • Act as a bridge between the board and volunteer leaders
  • Facilitate communication, ensuring that committee activities align with the organization’s overall goals
  • Provide updates to the board on committee activities, challenges, and opportunities
  • Collaborate with committee members to address any issues and support their initiatives

Membership Officer

This board member has a specific and keen focus on the members within ProductBC and their needs. The Officer does not need to execute all work under this domain themselves, but must support volunteer teams who work towards these goals and assess progress in this area.

Term

2 year term

Responsibilities

The membership officer is responsible for doing, or making the necessary arrangements for, the following:

  • Develop and implement strategies to attract and retain members
  • Engage with current members to understand their needs and preferences
  • Oversee the development of membership programs and benefits
  • Collaborate with committees to enhance the membership experience

Professional Development Officer

This board member has a specific and keen focus on the education that ProductBC offers and the professional development of our members and community. The Officer does not need to execute all work under this domain themselves, but must support volunteer teams who work towards these goals and assess progress in this area.

Term

2 year term

Responsibilities

The professional development officer is responsible for doing, or making the necessary arrangements for, the following:

  • Identify educational needs within the membership & industry
  • Develop & coordinate professional development programs, workshops, and resources
  • Foster partnerships with educational institutions & industry experts
  • Evaluate the impact of educational initiatives on members’ skills and knowledge

Getting Elected

Below we have outlined some suggestions and recommendations for a successful run, as well as details about the process itself.

Are you ready to run?

  1. Ensure you meet the General Qualifications.
  2. Ensure you feel committed to the term and time commitment outlined.
  3. Confirm which role(s) interest(s) you.
  4. Confirm you meet the individual role qualifications, and that the role(s) are up for election this year.

Why are you running?

When running for the board, it is considered best practice to communicate to the membership at large why you would be a good fit for the role(s) that you are running against, and what has inspired you to invest in the community.

If you have something to say about the vision, mission, or strategy of ProductBC (whether you are in support of what is currently in place or what to suggest changes) it is very helpful that you articulate those thoughts to the membership so they can ensure they are aligned with the direction you’d like to see the organization go in.

Although it can be tempting to focus on your resume – and we do encourage you to outline what skills and talents you will bring to the Board – do remember that almost all board nomination candidates have experience with similar work! What you will bring to the board that is unique is primarily your passion for certain areas of our community oriented work (e.g. volunteer experience, marketing, or events)