2020 ProductBC AGM

ProductBC’s 3rd AGM will be held online on Tuesday, June 23 at 6PM.

Event

Date: June 23, 2020

Time: 6:00PM to 7:00PM PDT

Location: Online

Organizer: ProductBC

You must be a paid member to attend and the Zoom link will be emailed to everyone in advance of the meeting.

This year, we will be voting for board members online and on Wednesday, June 10 all paid members will receive an email with directions on how to vote. You can start reviewing all candidate board member bios in advance. 

DETAILS

The agenda is as follows.

  • Call to Order (at 6pm)
  • Approval of minutes from 2019 Board meeting (link to minutes)
  • Annual Reports
  • Treasurer’s Report 
  • Questions from Members
  • Recording of the Advanced Voting Results for Board Members
  • Special Resolutions (current bylaws are here)

Special Resolutions

Motion

Be it resolved that we modify the following section in our bylaws by striking the following:

2.3 The amount of the annual membership dues, if any, must be determined by the Board. At the February 2017 Director’s meeting, membership was set at $20/year per member.

And adding the following

2.3 The amount of the annual membership dues, if any, must be determined by the Board. Membership fees may be changed at a board meeting as long as there is a quorum and 75% or more of board members in attendance vote in favour.

Motion

Be it resolved that we modify the following section in our bylaws by striking the following

3.1 A general meeting must be held at the time and place the Board determines.

And add the following:

3.1 A general meeting must be held at the time, place (virtual, in-person, or hybrid) and virtual platform (if virtual or hybrid) that the Board determines.

Motion

Be it resolved that we modify the following section in our bylaws by striking the following:

Methods of Voting

Methods of Voting
3.13 At a general meeting, voting must be by a show of hands, an oral vote or another method that adequately discloses the intention of the voting members, except that if, before or after such a vote, 2 or more voting members request a secret ballot or a secret ballot is directed by the chair of the meeting, voting must be by a secret ballot.

And add the following:

Methods of Voting

3.13 Voting may be held at, or in advance of, a General Meeting using in-person or electronic means, as approved by the Board and subject to the following:

  • The ballot must be received by the voting deadline. 
  • Voting must be by a method that adequately discloses the intention of the voting members, either during or after the vote, unless a secret ballot is warranted. A secret ballot is warranted if, either before or after such a vote:
    • 2 or more voting members request a secret ballot, OR
    • a secret ballot is directed by the chair of the meeting

Motion

Be it resolved that we modify the following section in our bylaws by striking the following:

Announcement of result

3.14 The chair of a general meeting must announce the outcome of each vote and that outcome must be recorded in the minutes of the meeting.

Proxy voting not permitted

3.15 Voting by proxy is not permitted.

Matters decided at general meeting by ordinary resolution

3.16 A matter to be decided at a general meeting must be decided by ordinary resolution unless the matter is required by the Act or these Bylaws to be decided by special resolution or by another resolution having a higher voting threshold than the threshold for an ordinary resolution.

And add the following:

Advanced Voting

3.14 Voting may take place in advance of a general meeting as directed by the board with the results to be presented by the board at the general meeting. If advanced voting will be the only means for a voting on either a special resolution or election, the minimum number of votes casted must also equal the minimum number of people needed to be present for quorum at a general meeting. 

Only One Vote Per Membership

3.15 Each member may only hold one membership and that membership is only allowed one vote. 

Announcement of result

3.16 The chair of a general meeting must announce the outcome of each vote and that outcome must be recorded in the minutes of the meeting.

Proxy voting not permitted

3.17 Voting by proxy is not permitted.

Matters decided at general meeting by ordinary resolution

3.18 A matter to be decided at a general meeting must be decided by ordinary resolution unless the matter is required by the Act or these Bylaws to be decided by special resolution or by another resolution having a higher voting threshold than the threshold for an ordinary resolution.

Motion

Be it resolved that we modify the following section in our bylaws by striking the following:

3.7 The quorum for the transaction of business at a general meeting is 3 voting members or 10% of the voting members, whichever is greater.

And add the following:

3.7 The quorum for the transaction of business at a general meeting is 10% of voting members, to a minimum of 3 voting members and to a maximum of 30 voting members.

Motion

BIRT the following be added to section 4.2 of the bylaws:

Qualifications for President and Vice-President
4.2.1 The President and Vice-President of the Society shall have a minimum of 2 years of equivalent experience working as a product manager, product owner or product marketer to be qualified.

Qualifications for Board
4.2.2 At an Annual General Meeting the elected board must contain at least 75% of directors who have a minimum of 2 years of equivalent experience working as a product manager, product owner or product marketer to be qualified.

Term Limits
4.2.3 Directors of the Society shall not serve more than 5 consecutive years. To elect a member who has previously been on the board for 5 consecutive years, they must have been off of the board for 1 full year. 

Duration of Board Terms
4.2.4 Board positions shall be either a 1-year or 2-year term and the term for each board nominee must be indicated prior to voting. If no term is indicated, then the default will be a 1-year term.

Duration of Engagement Prior to Being Nominated
4.2.5 Members must be an active volunteer under volunteer contract, and/or a paid member, for a minimum of 3 months prior to being nominated for a board position and must be a paid member at the time of their election to the board.

Motion

BIRT the following be added under a new section 4.5 of the bylaws:

Directors shall maintain a paid membership

4.5 Board members shall maintain their paid membership throughout the term of being a board member. If membership lapses during their term, they need to renew the membership as soon as possible. If membership lapses for more than 30-days, then the board member will be automatically removed from the board and will need to be re-elected to become a board member again. 

Motion

BIRT the following be added under a new section 4.6 of the bylaws:

Removal of an unresponsive director

4.6 If a board member who has not responded to at least five (5) attempts of contact from other board members during a 30-day period with the first day of the period starting at the first contact shall be deemed unresponsive and can be removed by the board with a simple majority vote.

Motion

BIRT the following be added under a new section 4.7 of the bylaws:

Maternity and paternity leave of directors

4.7 Directors may opt to go on maternity or paternity leave for 9-months and must give notice to the board how long they plan to be on leave. During this time attendance at meetings and correspondence is on a best effort basis. Directors may not be removed for being unresponsive during this time. 

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